Plan Your Office Design

Simplify Your Next Office Move


When you are planning an office move, there are a lot of things that business owners need to consider. In many cases, shifting your business office is not something that can be done at the drop of a hat. The reasons that some businesses decide that it is time for a move include needing more space than their current location has, their lease or rental agreement expiring or just the desire to move their business to a better location. When planning an office shift, it is always a good idea to start planning your move well ahead of projected moving date. When you allow yourself extra time, you do not have to feel rushed or agree to move into the first place you see because you feel pressured to move quickly.

Simplify Your Next Office Move

Search for Your next Office

The first aspect of shifting your office is searching for a new space. If you have an idea of where you would ideally like to move, you can search in that area for office space that is, or will be, vacant in time for your move. If you have friends or connections in the real estate business, they might also be able to provide you with recommendations for commercial real estate openings. Do not forget to keep parking and access to public transportation in mind. Your employees and clients still have to come into the office, so moving somewhere that is still convenient to them is important. If your business has been picking up and you might need to hire additional staff, it might be a good idea to select an office space that is a little larger than your existing office to accommodate for growth. On the opposite end, if your business has started allowing for remote workers or you have outsourced some of your tasks to workers that do not come to work on a daily basis, you might think about searching for a smaller place. Business efficiency is key to keeping your business profitable. Any money that you can save on your office rent can be used for something better, such as advertising or marketing to attract new clients and sales opportunities. Whenever you make a smart business decision, your business is better off for it.

Plan Your Office Design

Once you have selected and secured your new office space, it is time to start planning the design of your office. If you do not consider yourself to be an interior design specialist, do not worry. There are services out there that are happy to work with you to design an office that works for your specific goals. Today, modern office space is not about putting everyone into a little cubicle. Modern offices these days are more open and airy and utilize bright colours. Common areas are used for employees to spend free time and work on group style projects. When you have an interior designer assess your new space, he or she can put together a design that makes the most out of all your space. This is a great move because it can significantly increase productivity among workers and lead to better communication between everyone in your organization. When there is better communication, things get done, ideas get put into action and everyone wins. When your design is completed before you move, you do not even have to disrupt normal operations. Everyone will just need to be made aware of your new address so they do not show up at the wrong place.

Plan Your Move

Oktra are office relocation specialists that can help you with all aspects of your upcoming move. Not only can they advise you on the best way to layout and design your new space, they can help you with all new furniture and shifting anything to be moved from your prior location. In most cases, that would include valuable equipment such as computer workstations, printers, fax machines and other key computer equipment. You want to be sure that all of your computer equipment arrives safely at your new location and is assembled correctly, so everyone can get back to work without delay. When you use a moving expert, they will do all of the heavy lifting and assemblies on your behalf. The trained staff knows what they are doing and get the job done in your allotted time frame. They make moving easy because they make the move around your schedule. They can shift your office after hours or on the weekend, whichever works best for you. This makes shifting your office a breeze. You do not have to be personally involved in the move. When you have an interior designer that has laid out all the plans for your new office, all the movers have to do is put everything into position. It could not be easier. They install or assemble your furniture, put your computer systems back together and make sure everything looks perfect.

Open Your Doors for Business

After all that planning and moving, you will be happy when you can open your doors and start doing business. Your employees are bound to love their new workspace. Modern designs and smart office planning are details that employees love about going into work. It really does bring a new energy into your business and can help boost morale among everyone from top management all the way down to new hires. When everyone is excited, it is hard for that feeling to not be contagious! If you cater to outside clients, you might even consider hosting an open house to show everyone around your new and improved space. If you are a brand new business opening your doors for the first time, you might consider getting in touch with the local Chamber of Commerce and ask if they would be interested in conducting a ribbon cutting ceremony. This kind of publicity is a great way to introduce your business to people in your community. The day you open your business should be outstanding for everyone involved.